Condo Owners Association Ontario

HOW TO MAINTAIN CERTIFICATION 

CHAPTERS and LOCAL DISTRICTS

COA Ontario is responsible to ensure all Chapters and Local Districts work towards their mission statement and objectives. 

 “To provide a cohesive united voice to represent condominium owners across Ontario and to be a leader, representing and serving the interests of Condo Owners by supporting the development of its members, fostering a prosperous and sustainable economic environment while contributing to the quality of life in their condo community. “

In order to retain Chapter and Local District certification - all Chapters and Districts will: 

• Be governed by COA Ontario By-Laws, adopt the ideals set forth in the Mission Statement, and compliment the Provincial policies, objectives and mandates with a professional and responsible demeanor
• Work cohesively and professionally with their membership
• Create and secure a communication link between COA Ontario and Local Chapter and provide input on Provincial issues. 
• Provide information for the Local Chapter Website and COA Ontario website
• Establish media contact and arrange for local forum and networking amongst other Local Districts with the Chapters
• Establish material and information, seminars, education programs, e-mail address website links and newsletters
• Create a joint structure for education programs and seminars with your Local Chapter
• Hold at least 6 Board Meetings during the course of a fiscal year
• The Local Chapter Board will manage Chapter funds, submit quarterly financial and activity reports and an annual audit to COA Ontario.
• Generate revenue from other sources and accordingly diligent fund raising is needed to ensure the survival of the Local Chapter and Districts
• All proceeds from Seminars and/or special event revenue shall be kept by the Local District holding said events 
• The local Districts will manage the district funds, submit quarterly financial and activity reports and an annual audit to COA Ontario.  Revenue must be generated from other sources and accordingly diligent fundrasing, efforts are needed to ensure local District funding

Further cost structures to be defined by COA Ontario for the operations of Local Chapters and Districts.  The above is a temporary template of the same.   Membership dues for COA Ontario, Chapters and all Districts will be determined at specified rates.  In setting membership dues, the COA Ontario Board of Directors will consider COA Ontario share.  All condominiums have different levels and unit numbers which will changed in accordance with their building size and unit population. 

The Chapter Board of Directors and the Local District Board of Directs must ensure that COA Ontario remains fully informed of their financial and operational position.   In the event that funding is preventing proper functioning of either the Chapter or Local District, financial assistance can be available upon application to COA Ontario so it is imperative that this avenue is taken prior to de-certification.

COA ONTARIO may de-certify a Local District or Chapter when:

• the Local District or Chapter can no longer sustain itself following one time financial assistance by COA Ontario
• Membership declines below the minimum number as required by COA Ontario
• The Local District or Chapter is not conforming to COA Ontario By-Laws, policies or decision
• The Local District or Chapter is not following the Directors Code of Ethics
• The Local District or Chapter has brought COA Ontario into disrepute

The COA Ontario Board of Directors is responsible for determining the viability of a chapter and shall make its recommendation for de-certification.

In the event that de-certification of the Local District or Chapter is necessary, all members of that Chapter and/or Local District will be provided an opportunity to become members of a neighbouring Local District and or Chapter upon the approval and acceptance of the Board of Directors of the same.  The neighbouring Local District and/or Chapter Board of Directors has the right to decline.

All assets and liabilities of a de-certified Chapter or Local District will refer to the propriety of COA Ontario. 

Please proceed to:   "Chapters and District Applications"